Microsoft Terminology
Normal.dotx – The default template provided by Word whenever you create a blank document. Macros, AutoText, or customization of toolbars or menus will be saved with this template unless otherwise indicated.
Numbering – The feature that enables you to apply numbering to text.
Office Clipboard – A place to store data temporarily pending retrieval.
Orientation – The direction of the paper for text flow; Portrait takes advantage of the length of the paper vertically whereas Landscape uses the length of the paper horizontally.
Orphan – When the last line of text from a paragraph is on the next page, separated from the rest of the paragraph.
Page – The number of lines designated to create a page of data. Word automatically divides the document into pages based on the margin settings, the line spacing and the size of text.
Page Break – The division between two pages. Word automatically creates Soft Page Breaks that are adjusted accordingly when you add or remove text. You can create Hard Page Breaks which are always in effect.
Page Numbering – The feature that enables you to have Word display the current page number in the document.
Page Setup – The process that determines how Word displays or prints the document, e.g., margins, paper size, etc.
Passwords – A feature you can apply to a document to make it more secure from access by other users unless authorized. You can choose from read only, modify only, or both. See Encryption for another method to secure documents.
Paste – The editing function of placing cut or copied data into a new location.
PDF (Portable Document Format) – A file format that is used when you do not want others to alter the contents of the document. Word can save and open files in this format.
Picture – A graphic file that can be inserted into a Word document. This can be in a large variety of file formats, including Windows Metafile (*.wmf), JPEG File Interchangeable format (*.jpg, *jpeg), Portable Network Graphics (*.png), Windows Bitmap (*.bmp), or Graphics Interchange format (*.gif).
Properties – A feature you can use to access or enter information about a file such as the author’s name, the department responsible for updates to this document, etc.
Proportional Spacing – The space used for individual characters and is measured in point size. With proportional spacing five WWWWW’s take up more space than five IIIII’s. Proportionally spaced text is easier to read than monospaced text and allows approximately 25% more text per page.
Quick Access Toolbar – By default, located next to the Office Button and contains popular commands such as Save, Undo, and Redo. This toolbar can be customized for those commands you use frequently.
Quick Part – A feature that enables you to store text or graphics for repetitive use. These can be stored as a Quick Part or in the Building Blocks Organizer. See Building Blocks.
Replace – A feature that enables you to find and then replace
specified text throughout the document.
Ribbon – A collection of tabs located directly below the title bar, providing quick access to commands required to complete a task.
Ribbon Tabs – Relates to a type of activity, organizing command buttons into logical groups. The group name appears on the Ribbon tab below the group of command buttons.
Ruler – Located below the Ribbon. The ruler displays icons that allow you to perform functions such as changing margins, tabs and indents quickly.
Save – The process of storing or copying the information in the memory to a disk. If you turn the computer off without saving to a disk, you lose all the information you have entered in the memory.
Section Break – The division between two different sections or areas of text, indicating a change that affects only that section or area, e.g., portrait versus landscape orientation, different headers and footers, etc.
Shapes – Objects that can be selected from the Insert tab or the Drawing Tools tab to be drawn in a document.
SmartArt – An illustration type for common types of diagrams, containing a text pane for easy text entry.
Spacing – Refers to the amount of white space between individual characters, words, or lines of text or objects.
Styles – A feature that contains formatting attributes you can apply to text in a document for consistency purposes.
Symbol – A character that can be inserted into a document, either as a text character or for a bullet or numbering style.
Tab – A character that causes the text to move to an exact predefined location (tab stop). Could also refer to a divider indicator within a dialog box, or the key that moves the cursor by a set measurement.
Table – A grid design that allows you to enter columnar information that can then be formatted. Often considered to be easier to set up for columns of information instead of setting up tab positions.
Template – A pre-designed form created either by Microsoft or a user that can be used to create a specific type of document. Setting up a template enables documents of that type to have a consistent look.
Themes – A set of integrated document design elements that make your online documents appealing and effective.
View Options – Different ways of being able to view the document, usually to assist in working with the text, page layout, web layout, an outline, or reading.
Watermark – Text, graphics, AutoShapes, drawing objects, or pictures that usually appear behind text.
Widow – When the first line of a paragraph is at the bottom of the page and the rest of the paragraph appears at the top of the next page.
WordArt – A feature that enables you to create text objects that can be enhanced with various shapes, styles, rotation or formats.
Ribbon – A collection of tabs located directly below the title bar, providing quick access to commands required to complete a task.
Ribbon Tabs – Relates to a type of activity, organizing command buttons into logical groups. The group name appears on the Ribbon tab below the group of command buttons.
Ruler – Located below the Ribbon. The ruler displays icons that allow you to perform functions such as changing margins, tabs and indents quickly.
Save – The process of storing or copying the information in the memory to a disk. If you turn the computer off without saving to a disk, you lose all the information you have entered in the memory.
Section Break – The division between two different sections or areas of text, indicating a change that affects only that section or area, e.g., portrait versus landscape orientation, different headers and footers, etc.
Shapes – Objects that can be selected from the Insert tab or the Drawing Tools tab to be drawn in a document.
SmartArt – An illustration type for common types of diagrams, containing a text pane for easy text entry.
Spacing – Refers to the amount of white space between individual characters, words, or lines of text or objects.
Styles – A feature that contains formatting attributes you can apply to text in a document for consistency purposes.
Symbol – A character that can be inserted into a document, either as a text character or for a bullet or numbering style.
Tab – A character that causes the text to move to an exact predefined location (tab stop). Could also refer to a divider indicator within a dialog box, or the key that moves the cursor by a set measurement.
Table – A grid design that allows you to enter columnar information that can then be formatted. Often considered to be easier to set up for columns of information instead of setting up tab positions.
Template – A pre-designed form created either by Microsoft or a user that can be used to create a specific type of document. Setting up a template enables documents of that type to have a consistent look.
Themes – A set of integrated document design elements that make your online documents appealing and effective.
View Options – Different ways of being able to view the document, usually to assist in working with the text, page layout, web layout, an outline, or reading.
Watermark – Text, graphics, AutoShapes, drawing objects, or pictures that usually appear behind text.
Widow – When the first line of a paragraph is at the bottom of the page and the rest of the paragraph appears at the top of the next page.
WordArt – A feature that enables you to create text objects that can be enhanced with various shapes, styles, rotation or formats.
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